Citizen's Charter

Citizen's Charter

Transparency Seal

Transparency Seal

Registration Portal

Registration Portal

Student Portal

Student Portal


Other Linkages





Article Index



The CvSU-R Library:

For self-sufficient learning through efficient and effective services of learning resources that encourage learners to be competitive and upright


The CvSU-R Library shall provide quality and relevant learning resources to support curricular and co-curricular programs in their instructional, research, recreational needs that enhance learners’ development in becoming professional, skilled and morally upright individuals for global competitiveness.


It has been said that the library is the heart of an institution and from it flows the intellectual pursuits and the life-blood that makes the college alive. Alive because of its active participation in serving the educational objectives of the college, in assisting students, faculty and personnel and even the community in their information search and at the same time bridging the gap between the country’s information and education network. A college library for that matter has to make available library materials, facilities and qualified staff to meet the information needs of the clientele. It is because of this concern of the Cavite State University Rosario Campus Library to give users the best service it can within the resources it has and to help them make full use of its facilities and collection more effectively that this library handbook was conceived.

The College Library, from the time of the establishment of the Cavite College of Arts and Trades on August 8, 1970 up to the middle part of 1973 was located in one of the building. Its collection which consisted of only 300 technical books was not properly organized. The Supply Officer acted as librarian. In 1973, more courses were offered and enrollment increased so the library was transferred to the second floor of the Administration Building, this time under a professional librarian, Miss Elvira Tamio. From 1973 to 1982, the library had accumulated a total of 1,250 volumes of books to include few pamphlets and other materials.


            The Cavite State University Rosario Campus Library is now located at the right wing of the Arts and Sciences Department.



            CvSU –R students, teaching and non-teaching personnel and administrators may borrow books, periodicals, magazine and other references in the library. Off-campus groups which include students and teachers from other institutions, alumni and others can also avail of the library resources and facilities.



            Ladislao N. Diwa Memorial Library (LDML) and CvSU–CCAT Campus Library are serving not only CvSU students, faculty members, employees, alumnae and administrators but also researchers from other institutions and agencies.  The library is divided into sections for easy access and retrieval of print and non-print materials. The Reader’s or Public Services, Electronic Resources, Technical, and other library services are provided to meet the basic needs of its users.

1. Reader’s Services or Public Services

            Reader’s or Public Services shall refer to those library activities where direct contact with the costumer occurs on a daily basis. These services are provided for the use of library materials in circulation, reference, interlibrary loan or borrowing, photocopying, media services and maintenance of book stacks.

A. On-line Public Access Catalog (OPAC)

        The Online Public Access Catalog (OPAC) provides access to the collections of the library. Users search a library OPAC principally to locate books and other materials available at a library.

B. Circulation Section

        Housed in this section are books published in other countries copyrighted from  2006 and below. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Validating of borrower’s card;

d. Clearance signing;

e. Issuance of requested referral letters;

f. Preparing and sending of recall notices to borrower/s with overdue book/s;

g. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

h. Maintenance of the stacks area (shelving and shelf reading); and Repairing of mutilated books.

C. Filipiniana Section

            Included in this section are the library’s Filipiniana collection composed of books and library materials written by Filipino authors published in the Philippines and abroad, and books on the Philippines written by foreign authors. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

d. Maintenance of the stacks area (shelving  and shelfreading); and

e. Repairing of mutilated books

D. Reference Section

            Encyclopedias, dictionaries, almanacs, directories, fact books, yearbooks, handbooks and manuals, atlases, gazetteers, guidebooks and other books on general information are housed in this section. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials  usage (daily, weekly, monthly)

d. Maintenance of the stacks area (shelving and shelfreading; and

e. Repairing of mutilated books.

E. Reserve Section

            Housed in this section are the books recommended by the students, faculty and employees of the University. Library materials in this section are available for a shorter loan period so that everyone can use them. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials  usage (daily, weekly, monthly)

d. Maintenance of the stacks area (shelving and shelfreading; and

e. Repairing of mutilated books

F. Theses Section

            Housed in this section are manuscripts of theses and dissertations submitted by CvSU students, faculty and employees appropriate for the research needs of the University. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Stamping of mark ownership on manuscripts (theses and dissertations) received, cataloging, classifying, accessioning, labelling, barcoding and shelving.

d. Maintenance of record of theses received;

e. Consolidates of abstracts of theses and dissertations submitted;

f. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

g. Maintenance of stacks area (shelving and shelfreading; and

h. Repair of mutilated theses and dissertations.

G. Serials Section

            This section consists of periodical collections of foreign and local journals/magazines and newspapers acquired to by the University. It offers the following services:

a. Charging and discharging of serials;

b. Provides reference assistance to library users;

c. Newspaper Clippings. Clippings are maintained to provide researchers easy access in locating information from newspaper sources.

  1. A periodical index is a type of reference sources that lists periodical articles by subject or author. If one has a topic in mind, a periodical index can help him/her find articles about that topic. An index will point to the right periodical, the specific date or issue copy, and even the pages for a specific article.  A periodical index works like a subject catalog for the articles within a group of magazines and journals. The process of using an index is similar to the process of doing subject or keyword searches for items in a library catalog. The University Library has print indexes.

d. Selected articles of periodicals are organized and stored in a vertical file;

e. Maintenance of record of serials subscribed and received;

f. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

g. Maintenance of stacks area (shelving and shelreading); and

h. Repair of mutilated serials.

2. Electronic Resources/Internet Section

This section charges and discharges CD ROMs and other electronic resources. Other activities conducted in this section includes:

a. Research and internet information assistance;

b. Printing of articles downloaded from online resources to be sent to the email address of the library users;

c. Maintenance of stack area (shelving and shelf-reading of electronic resources);

d. Consolidating statistics of users and materials usage (daily, weekly, monthly);

e. Preparing of bibliographies of electronic resources by curricular programs;

f. Monitoring of the utilization of the WiFi services.

3. Technical Services    

            These are non-visible processes or activities that are performed by the librarian/s and library staff. Every material added to the library collection is processed in the Technical Services Section before it is brought to the proper section for circulation.

A. Selection

            Selection is the process of deciding which materials should be added to a library collection. Selection of new materials is a continuous process requiring evaluation of both the current collection and the materials being considered for acquisition. List of available titles of books and serials from brochures/catalogs given by dealers are sent to the chairpersons of the different department for recommendation. List of recommended books is forwarded to the dealers so that the books will be delivered for examination. List of recommended serial titles subscribed as budget permits. Requesting parties are notified of the delivery of requested materials the Technical Services Section of the library. Notice on the allotted period for the examination of the items to be considered for acquisition is also given.

B. Acquisition

            Acquisition is the process of selecting, ordering, and receiving materials for library collections by purchase, exchange or gift which may include budgeting and negotiating with outside agencies such as publishers, dealers and vendors to obtain resources to meet the needsof the institution’s clientele in the most economical and expeditious manner.

            Acquisitions through purchase, donation, gift or exchange of the items that the selection personnel have identified as a desirable addition to the collection is systematically implemented.The acquisition process starts by providing respective departments the list of books and serials (journals, magazines, etc.) for purchase/subscription. Recommendation forms are then collected and summarized for purchase.

C. Material processing

            Material processing of the newly acquired books is unpacked and inspected for imperfections. Defective items are returned for replacement. Finally, acceptable books are stamped with mark ownership on the designated part/portion of the book.

            A set of policies on library collection development is being implemented in the University to assist the library in the selection and acquisition of relevant resources.        

D. Accessioning

Accessioning is the process of assigning a number to a particular book and recording the item in the Accession Record Book.

E.  Cataloging

            Cataloging is the process of making a bibliographic record about published works, particularly books. Bibliographic records are designed to facilitate easy retrieval and to support administrative activities such as acquisitions, circulation, preservation and management of collection.

Cataloging is divided into two parts namely:

1. Descriptive cataloguing. It is a part of the cataloging process wherein the cataloger transfers certain technical data about an item into a record according to rules. Simply stated, it is describing an item bibliographically based on standard rules as stated in AACR2 or the Anglo American Cataloging Rules 2.

2. Subject Cataloging is a part of the cataloging process wherein the cataloger assigns appropriate subject headings for the item selected from the standard list of subject headings, e.g. Sear’s List of Subject Headings and the Library of Congress Subject Headings. Catalog entries are then checked against authority file for possible duplication.

3. Classification

            Classification is the process of dividing library materials into logically hierarchical classes, subclasses and sub-subclasses based on the characteristics they have in common and those that distinguish them. Classification by arranging library materials according to subject content, physical form, date and place of publication is conducted to locate books and other library materials in a logical order on library shelves. Encoding of catalog entries into the database is done; bar codes are printed on newly processes books and subject bibliographies are prepared

4. Other Services

 The University Library and the CvSU-CCAT Campus Library also offers the following services to the library users:

1. Library Information Literacy and User Education

            User education are all the activities involved in teaching users how to make the best possible use of library resources, services, and facilities, including formal and informal instruction delivered by a librarian or other staff member one-on-one or in a group.

             While Library Information Literacy is skill in finding the information one needs, including an understanding of how libraries are organized, familiarity with the resources they provide (Including information formats and automated searched tools), and knowledge of commonly used research techniques. The following activities shall be done through:


  1. Library Instruction (Library Orientation and Tours);
  • Library rules and policies are presented and discussed during orientation programs for all incoming students of the University for widest dissemination.
  • Library tours and collection orientation are also conducted by schedule.
  1.  Hands-on exercises on the use of information resources, facilities, and equipment;
  2. One-on-one instruction;
  3. Preparation of users’ guides, handbooks, newsletters and other printed and online library instructional materials.


2. Library Promotion and Current Awareness Services

            Library promotion shall refer to the activities geared toward attracting and gaining interest of library users. Current awareness services shall be the component of library promotion concerned with the dissemination of current information and issues. The following activities shall be done to promote the library and update users on library information resources, facilities and services:

a. Preparation and distribution of the Bibliographic List of New Acquisitions/New Arrivals;

b. Library Bulletin Board Displays;

c. Posting of posters, tarpaulins of resources and announcements in strategic places;

d. Organization of displays/exhibits of new acquisitions;

e. Distribution of Library Brochures and User’s Guide

f. Distribution of Library Newsletters “CvSU-R Library Updates”, a semi-annual newsletter published by the CvSU – CCAT Campus Library

g. Library Web Page provides and promotes information services using modern technology.

h. Public Information Desk provides answers or gives advice on the different library services and collections. Brochures, leaflets, flyers, etc. are available in this section.

i. Social Media (e.g. Library Facebook Page) connects and interacts with library users. Important announcements, updates, etc. are posted in the Facebook Page to promote the library to its community.

3. Selective dissemination of information services.

            Subject bibliography by program is made available for accreditation purposes. List of references upon students’ request are also made available.

4. Online resources and E-Resources

            Online database such as e-books and e-journals (Proquest, SpingerLink, Philippine E-journals and Emerald Insight). E-resources are also available such as TeknoAklatanKoha ILS and STARBOOKS.

5. Referral services.

            A referral letter is issued to a student/faculty member who wants to avail of the use of the library facilities and resources of other libraries which are not available at CvSU – CCAT Campus Library.

6. Access to Library for Persons with Disabilities

            In order to provide equal opportunities for all library users, provisions for these patron group is provided.


Regular users of the library include all bonafide CvSU students, staff and faculty members, alumni and retirees. All other users from outside the University should provide referral letter from the librarian or head of office where they are enrolled/employed, or they need to fill-out Library Usage Form if the said requirement is not available.

General Rules

a.    Students are required to wear their official uniform when entering the library except during Wednesdays or days when some of them do not have their classes like during Fridays. The library shall exempt students who belong to colleges that hold activities upon presentation of request letter signed by the Director of Instruction.

b.   A Student ID with Library Card Validation and registered in the Koha Library System are permitted to access library resources and services. This ID card is non-transferrable. Misrepresentation by showing someone else’s ID is an offense. Students caught doing such act may be deprived of their library privileges based on the policies stipulated in the student handbook.

c.    A referral letter is issued upon request of faculty and students of CvSU who wish to do research in other libraries.

d.   Non-CvSU clientele is allowed to use the library any day of the week, from Monday to Friday only upon presentation of a valid ID from their respective institutions/offices where they are enrolled/employed together with a referral letter. Payment of P30.00 as library fee is also required.

e.    The CvSU graduate students, administrators, faculty and personnel may borrow a maximum of five (5) books (circulation) and undergraduate students may borrow a maximum of three (3) books (circulation) at a time.

f.     Books from the circulation section can be loaned for one (1) week and may be renewed for another week/s if not needed by other users. All materials borrowed must be returned on the date/time due

g.    Reference books, periodicals and manuscripts are limited to room use only and can be borrowed three (3) at a time.

h.   Books for LIBRARY ROOM USE ONLY (1 copy each title and copy 1 book) may be borrowed for photocopying but should be returned immediately.

i.     Service hours for regular semesters


       DAY                                          TIME

    Monday to Thursday           7 am to 6 pm (no noon break)

    Friday                                 8 am to 5 pm (no noon break)

    Saturday                             1 pm to 5 pm 

j.     Service hours during summer and semester break

       DAY                                         TIME

        Monday to Friday            8 am to 5 pm (no noon break)

k.   Photocopying


§  Photocopying of any part of the manuscripts is strictly prohibited. Only abstracts, approval sheets and references are allowed to be reproduced. 

§  Photocopying time is limited for 15 minutes only. Photocopier machine is available at the Charging Desk/Control Section.

l.     Lost Books

          Lost book charged out of a particular section must be immediately replaced with the same title or subject of recent edition one (1) week after the librarian has been notified of its loss. If the lost book is overdue, fine must be settled. Replacement for lost book should be received at the technical section together with the card of the lost book for processing.

m.  Fines 

          Materials returned late shall be charged with overdue fines Table 5 as follows:

Table 5. Overdue Fines






General Circulation/Filipiniana

Php 5.00/day*


Php 10.00/day*

Faculty and Employees

General Circulation/Filipiniana

Php 10.00/day*


Php 50.00/day*

TCP andGraduate Students

General Circulation/Filipiniana

Php 10.00/day*


Php 25.00/day*


                        *     Including Saturdays,  except Sundays, holidays, unexpected announcements of no classes, and class suspension.


§  Borrowers with overdue books or with standing obligation to the library shall not be allowed to borrow unless all library accounts are settled.



§  All fees/fines collected shall be part of the Library Trust 101 – Library fines.

a.    Security Control

           Bags, briefcases, umbrellas, large envelopes, clear books and folders should be deposited at the baggage counter desk (control desk). All faculty and staff members have designated area where they can deposit their bags/things which is located at the Charging/Circulation Desk.

           CCTV cameras are installed to monitor the baggage control desk, charging/circulation desk and the whole library area.

           Closed shelf system is used at the Vertical/Pamphlets Collection, Periodicals Section, Audiovisual/Multimedia Collection, Reserve Section, Rizaliana, and CvSU-R Collection

b.   Conduct in the library


§  SILENCE shall be strictly observed in the library.

§  A student caught/accused of marking, mutilating, destructing books and other library materials shall be suspended after due process.

§  All patrons are expected to respect the rights of others, therefore disruptive behavior will not be tolerated, (i.e. excessive noise, eating, drinking, loud cell phone usage).  Library personnel are authorized to send out anybody who violates this rule.

§  Charging of laptop, cell phones, or any gadgets inside the library are prohibited. Designated areas for charging were already provided by the administration.

 Guidelines for Administrators, Faculty and Personnel

a.   To be able to avail the library services, members of CvSU

Faculty and staff should register at the Library Registration Koha System. Properly authorized representatives of faculty and staff may also avail of library services provided they present a letter of request on their behalf.  To borrow books, the faculty must provide a copy of their present class schedule.

b.  Administrators, faculty members and personnel may loan out a maximum of five (5) books at a time for a period of one week for circulation book. Reference materials can be borrowed for room use only. 

c.    Reserve books can be borrowed for overnight and shall be returned on due date to avoid penalty.

d.  Periodicals, theses and reference collection (e.g. Encyclopedias, dictionaries, etc.) and reserve materials are to be used within the library premises only.

e.  All borrowed materials should be returned before the semester/term ends. If the material will still be used, renewal of the materials is mandatory but may be done only upon physical presentation of the collection/s to be renewed. 

f.   Last day of borrowing books is one (1) week before the final examination. All borrowed library materials should be returned before the semester ends.

g.  Clientele should return or replace the borrowed or lost materials prior to signing of clearance.

E-Library Rules and Regulation (Internet Usage, E-Resources)

                 As part of the enhancement of the University library service, computers with Internet access are installed at the Internet Section of the library. These can be used free of charge subject to the following guidelines:

a.  Students should strictly observe silence, cleanliness,

    orderliness and proper decorum inside the area;

b. Loitering is prohibited;

c.  Students without official business are not allowed to stay inside the laboratory;

d. Students and outside users are required to leave their validated school ID to the staff on duty.

e.  Bag must be deposited in the baggage counter;

f.   Only valuable materials like money, wallet, cell phone, laptops and other electronic gadgets can be brought in;

g.  Food, drinks and any form of beverage are not allowed


h. Students must take care of their personal belongings;

               i.   The staff on duty is not liable for any loss of valuable things;

j.   Staff on duty shall assign the use of computer;

k. In case of group work, two students may share the use of a computer;

l.   Students are advised to save documents on their e-mails;

m.   Any malfunction on the units must be immediately reported to the staff on duty;

n. System facilities are not to be tampered with, obstructed, or modified. Violation of this will be subjected to disciplinary action based on the provisions of the Cavite State University Student Handbook, c2013, Student Code of Conduct Section 

    6, No. 29;

o.  Computer terminals shall be used to access the online

    catalog, databases, electronic journals and other online

    reference sources free of charge;

p. Accessing sites, which are not research-related is strictly prohibited including chatting, games, entertainment, and the like; Youtube can be visited as long as it is for educational purposes. Facebook and other social sites or alike are prohibited unless permitted.

q.  Downloading of software, pornographic materials and the

    like is not allowed;

r.  Playing online games is strictly prohibited. Anybody caught

    on the act is subject for disciplinary action based on the provisions of the Cavite State University Student Handbook, c2013, Student Code of Conduct Section 6, No. 29;

s.  Other Services

§  Photocopying, Printing, and Scanning services are also available at the library which requires minimal fee.


P1.00 per page – (short, black only)

P2.00 per page – colored, text only

P5.00 per page – colored, text and graphics

P10.00 per page – colored, full graphics


P1.00 per page – (short, black only)

P2.00 per page – colored, text only

P5.00 per page – colored, text and graphics

P10.00 per page – colored, full graphics



 1.50     per scan

                                      Note: Prices are subject to change without prior notice.


User’s Decorum/Code of Ethics for Library Users

a.    Students/visitors shall observe proper dress code before entering the library.

b.   Students/visitors shall observe library rules at all times.

c.    Students/visitors shall approach only the official personnel of the library before entering.

Library Personnel Decorum

a.  Proper professional behavior inside the library with high       

common respect and good relationship with the library users, peers and superiors shall always be demonstrated in the delivery of library services.


b. Punctuality, honesty and effective use of official time shall be observed at all times.


c.  Library head should be notified in case of unanticipated absence from work.


d. Application for leave of absence should be officially filed.


e.  Proper use and upkeep of library equipment and facilities shall always be implemented.


f.   Awareness and implementation of proper protocols in addressing problems, irregularities and misbehavior in the library shall always be promoted.


g.  As a general rule, library personnel are governed by University policies.



Regular Semester

7:00 A.M. - 6:00 P.M. (No Noon Break)

Monday – Friday

1:00 P.M. - 5:00 P.M.



Midyear and Semester Break

8:00 A.M. - 5:00 P.M. (No Noon Break)

Monday – Friday





I. Launching, Orientation and Training of STARBOOKS

II. Implementation of Library ID Registration

III. Book Donation Received From

    1. Student/s of CvSU - CCAT Campus


    2. Mr. Danilo A.V. Giongco


    3. Asian Development Bank (ADB)

    4. Nation Library of the Philippines (NLP)

    5. Department of Science and Technology - Food and Nutrition Institute (DOST-FNRI)

    6. Department of Environment and Natural Resources - National Capital Region (DENR-NCR)

    7. Secondary Education Laboratory School (SELS) Department of CvSU CCAT Campus


IV. Service Awardee

V. Accreditation of Level III







1. CvSU-R University Library



2. Baggage Counter



3. Reading Rooms


4. Reference Section

5. General Circulation Section

6. Fiction Books

7. Filipiniana

8. Rizaliana

9. CvSU-R Collection

10. Reserve Books

11. New Acquisition Section

12. Periodicals Section


13. Internet Section


14. Vertical Files

15. Pamphlets

16. High School Section

17.  Theses/FS Section


18. Librarian's Office, Staff and Technical Room


19. Audio Visual Material

20. Access to Library For Persons with Disabilities

Library Staff












Nimphas E. Javier

OIC, University Librarian



Luzviminda M. Bartolome

Campus Librarian


Dan Marie F. Navarrete

Assistant Campus Librarian


Kath A. Padre



Anne Royal D. Suma-oy

Library Assistant


Rea B. Leynes

Library Assistant

Library Staff



Click link to download Newsletter 2017


Click link to download New Acquisition - March 2018

Job Searching

Job Searching

Visitors Counter

This Week
This Month
All days