The CvSU-R Library:

For self-sufficient learning through efficient and effective services of learning resources that encourage learners to be competitive and upright


The CvSU-R Library shall provide quality and relevant learning resources to support curricular and co-curricular programs in their instructional, research, recreational needs that enhance learners’ development in becoming professional, skilled and morally upright individuals for global competitiveness.


It has been said that the library is the heart of an institution and from it flows the intellectual pursuits and the life-blood that makes the college alive. Alive because of its active participation in serving the educational objectives of the college, in assisting students, faculty and personnel and even the community in their information search and at the same time bridging the gap between the country’s information and education network. A college library for that matter has to make available library materials, facilities and qualified staff to meet the information needs of the clientele. It is because of this concern of the Cavite State University Rosario Campus Library to give users the best service it can within the resources it has and to help them make full use of its facilities and collection more effectively that this library handbook was conceived.

The College Library, from the time of the establishment of the Cavite College of Arts and Trades on August 8, 1970 up to the middle part of 1973 was located in one of the building. Its collection which consisted of only 300 technical books was not properly organized. The Supply Officer acted as librarian. In 1973, more courses were offered and enrollment increased so the library was transferred to the second floor of the Administration Building, this time under a professional librarian, Miss Elvira Tamio. From 1973 to 1982, the library had accumulated a total of 1,250 volumes of books to include few pamphlets and other materials.


            The Cavite State University Rosario Campus Library is now located at the right wing of the Arts and Sciences Department.



            CvSU –R students, teaching and non-teaching personnel and administrators may borrow books, periodicals, magazine and other references in the library. Off-campus groups which include students and teachers from other institutions, alumni and others can also avail of the library resources and facilities.



            Ladislao N. Diwa Memorial Library (LDML) and CvSU–CCAT Campus Library are serving not only CvSU students, faculty members, employees, alumnae and administrators but also researchers from other institutions and agencies.  The library is divided into sections for easy access and retrieval of print and non-print materials. The Reader’s or Public Services, Electronic Resources, Technical, and other library services are provided to meet the basic needs of its users.

1. Reader’s Services or Public Services

            Reader’s or Public Services shall refer to those library activities where direct contact with the costumer occurs on a daily basis. These services are provided for the use of library materials in circulation, reference, interlibrary loan or borrowing, photocopying, media services and maintenance of book stacks.

A. On-line Public Access Catalog (OPAC)

        The Online Public Access Catalog (OPAC) provides access to the collections of the library. Users search a library OPAC principally to locate books and other materials available at a library.

B. Circulation Section

        Housed in this section are books published in other countries copyrighted from  2006 and below. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Validating of borrower’s card;

d. Clearance signing;

e. Issuance of requested referral letters;

f. Preparing and sending of recall notices to borrower/s with overdue book/s;

g. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

h. Maintenance of the stacks area (shelving and shelf reading); and Repairing of mutilated books.

C. Filipiniana Section

            Included in this section are the library’s Filipiniana collection composed of books and library materials written by Filipino authors published in the Philippines and abroad, and books on the Philippines written by foreign authors. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

d. Maintenance of the stacks area (shelving  and shelfreading); and

e. Repairing of mutilated books

D. Reference Section

            Encyclopedias, dictionaries, almanacs, directories, fact books, yearbooks, handbooks and manuals, atlases, gazetteers, guidebooks and other books on general information are housed in this section. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials  usage (daily, weekly, monthly)

d. Maintenance of the stacks area (shelving and shelfreading; and

e. Repairing of mutilated books.

E. Reserve Section

            Housed in this section are the books recommended by the students, faculty and employees of the University. Library materials in this section are available for a shorter loan period so that everyone can use them. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials  usage (daily, weekly, monthly)

d. Maintenance of the stacks area (shelving and shelfreading; and

e. Repairing of mutilated books

F. Theses Section

            Housed in this section are manuscripts of theses and dissertations submitted by CvSU students, faculty and employees appropriate for the research needs of the University. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Stamping of mark ownership on manuscripts (theses and dissertations) received, cataloging, classifying, accessioning, labelling, barcoding and shelving.

d. Maintenance of record of theses received;

e. Consolidates of abstracts of theses and dissertations submitted;

f. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

g. Maintenance of stacks area (shelving and shelfreading; and

h. Repair of mutilated theses and dissertations.

G. Serials Section

            This section consists of periodical collections of foreign and local journals/magazines and newspapers acquired to by the University. It offers the following services:

a. Charging and discharging of serials;

b. Provides reference assistance to library users;

c. Newspaper Clippings. Clippings are maintained to provide researchers easy access in locating information from newspaper sources.

  1. A periodical index is a type of reference sources that lists periodical articles by subject or author. If one has a topic in mind, a periodical index can help him/her find articles about that topic. An index will point to the right periodical, the specific date or issue copy, and even the pages for a specific article.  A periodical index works like a subject catalog for the articles within a group of magazines and journals. The process of using an index is similar to the process of doing subject or keyword searches for items in a library catalog. The University Library has print indexes.

d. Selected articles of periodicals are organized and stored in a vertical file;

e. Maintenance of record of serials subscribed and received;

f. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

g. Maintenance of stacks area (shelving and shelreading); and

h. Repair of mutilated serials.

2. Electronic Resources/Internet Section

This section charges and discharges CD ROMs and other electronic resources. Other activities conducted in this section includes:

a. Research and internet information assistance;

b. Printing of articles downloaded from online resources to be sent to the email address of the library users;

c. Maintenance of stack area (shelving and shelf-reading of electronic resources);

d. Consolidating statistics of users and materials usage (daily, weekly, monthly);

e. Preparing of bibliographies of electronic resources by curricular programs;

f. Monitoring of the utilization of the WiFi services.

3. Technical Services    

            These are non-visible processes or activities that are performed by the librarian/s and library staff. Every material added to the library collection is processed in the Technical Services Section before it is brought to the proper section for circulation.

A. Selection

            Selection is the process of deciding which materials should be added to a library collection. Selection of new materials is a continuous process requiring evaluation of both the current collection and the materials being considered for acquisition. List of available titles of books and serials from brochures/catalogs given by dealers are sent to the chairpersons of the different department for recommendation. List of recommended books is forwarded to the dealers so that the books will be delivered for examination. List of recommended serial titles subscribed as budget permits. Requesting parties are notified of the delivery of requested materials the Technical Services Section of the library. Notice on the allotted period for the examination of the items to be considered for acquisition is also given.

B. Acquisition

            Acquisition is the process of selecting, ordering, and receiving materials for library collections by purchase, exchange or gift which may include budgeting and negotiating with outside agencies such as publishers, dealers and vendors to obtain resources to meet the needsof the institution’s clientele in the most economical and expeditious manner.

            Acquisitions through purchase, donation, gift or exchange of the items that the selection personnel have identified as a desirable addition to the collection is systematically implemented.The acquisition process starts by providing respective departments the list of books and serials (journals, magazines, etc.) for purchase/subscription. Recommendation forms are then collected and summarized for purchase.

C. Material processing

            Material processing of the newly acquired books is unpacked and inspected for imperfections. Defective items are returned for replacement. Finally, acceptable books are stamped with mark ownership on the designated part/portion of the book.

            A set of policies on library collection development is being implemented in the University to assist the library in the selection and acquisition of relevant resources.        

D. Accessioning

Accessioning is the process of assigning a number to a particular book and recording the item in the Accession Record Book.

E.  Cataloging

            Cataloging is the process of making a bibliographic record about published works, particularly books. Bibliographic records are designed to facilitate easy retrieval and to support administrative activities such as acquisitions, circulation, preservation and management of collection.

Cataloging is divided into two parts namely:

1. Descriptive cataloguing. It is a part of the cataloging process wherein the cataloger transfers certain technical data about an item into a record according to rules. Simply stated, it is describing an item bibliographically based on standard rules as stated in AACR2 or the Anglo American Cataloging Rules 2.

2. Subject Cataloging is a part of the cataloging process wherein the cataloger assigns appropriate subject headings for the item selected from the standard list of subject headings, e.g. Sear’s List of Subject Headings and the Library of Congress Subject Headings. Catalog entries are then checked against authority file for possible duplication.

3. Classification

            Classification is the process of dividing library materials into logically hierarchical classes, subclasses and sub-subclasses based on the characteristics they have in common and those that distinguish them. Classification by arranging library materials according to subject content, physical form, date and place of publication is conducted to locate books and other library materials in a logical order on library shelves. Encoding of catalog entries into the database is done; bar codes are printed on newly processes books and subject bibliographies are prepared

4. Other Services

 The University Library and the CvSU-CCAT Campus Library also offers the following services to the library users:

1. Library Information Literacy and User Education

            User education are all the activities involved in teaching users how to make the best possible use of library resources, services, and facilities, including formal and informal instruction delivered by a librarian or other staff member one-on-one or in a group.

             While Library Information Literacy is skill in finding the information one needs, including an understanding of how libraries are organized, familiarity with the resources they provide (Including information formats and automated searched tools), and knowledge of commonly used research techniques. The following activities shall be done through:


  1. Library Instruction (Library Orientation and Tours);
  • Library rules and policies are presented and discussed during orientation programs for all incoming students of the University for widest dissemination.
  • Library tours and collection orientation are also conducted by schedule.
  1.  Hands-on exercises on the use of information resources, facilities, and equipment;
  2. One-on-one instruction;
  3. Preparation of users’ guides, handbooks, newsletters and other printed and online library instructional materials.


2. Library Promotion and Current Awareness Services

            Library promotion shall refer to the activities geared toward attracting and gaining interest of library users. Current awareness services shall be the component of library promotion concerned with the dissemination of current information and issues. The following activities shall be done to promote the library and update users on library information resources, facilities and services:

a. Preparation and distribution of the Bibliographic List of New Acquisitions/New Arrivals;

b. Library Bulletin Board Displays;

c. Posting of posters, tarpaulins of resources and announcements in strategic places;

d. Organization of displays/exhibits of new acquisitions;

e. Distribution of Library Brochures and User’s Guide

f. Distribution of Library Newsletters “CvSU-R Library Updates”, a semi-annual newsletter published by the CvSU – CCAT Campus Library

g. Library Web Page provides and promotes information services using modern technology.

h. Public Information Desk provides answers or gives advice on the different library services and collections. Brochures, leaflets, flyers, etc. are available in this section.

i. Social Media (e.g. Library Facebook Page) connects and interacts with library users. Important announcements, updates, etc. are posted in the Facebook Page to promote the library to its community.

3. Selective dissemination of information services.

            Subject bibliography by program is made available for accreditation purposes. List of references upon students’ request are also made available.

4. Online resources and E-Resources

            Online database such as e-books and e-journals (Proquest, SpingerLink, Philippine E-journals and Emerald Insight). E-resources are also available such as TeknoAklatanKoha ILS and STARBOOKS.

5. Referral services.

            A referral letter is issued to a student/faculty member who wants to avail of the use of the library facilities and resources of other libraries which are not available at CvSU – CCAT Campus Library.

6. Access to Library for Persons with Disabilities

            In order to provide equal opportunities for all library users, provisions for these patron group is provided.


A.     Identification Card

1. All students are required to have an identification card (ID).

2. Identification cards shall be validated every semester or summer at the External and Business Affairs Office. Ids are non-transferable. Students caught using borrowed identification cards will be deprived of their library privileges.

3. Identification cards should be presented when borrowing any library materials.

B.     Lending Policies

1. Books not frequently used may be borrowed for home use for a period of one week and maybe renewed for another week if there is no demand for the book.

2. Filipiniana books may be borrowed for two days.

3. A student is allowed to borrow two books from the circulation collection and one from the reserve section at time.

4. Dictionaries, encyclopedias, yearbooks, almanacs, atlases and other general references, theses, feasibility studies, magazines, newspapers, pamphlets, vertical file materials and desk copy books maybe borrowed and read in the library only.

5. Reserve books are strictly for library use only. However, these books maybe borrowed for home use at 4:00 p.m. and must be returned on or before 8:00 a.m. the next school day.

6. No overnight loans shall be allowed during the first and last two weeks of the school term.

7. Reservation for reserve books is allowed. FIRST COME, FIRST SERVE basis must be strictly observed. Failure to get the reserved books made by the students will be deprived of their borrowing privileges for one week

C.     Fines

1. Materials returned late or overdue are subject to fine. The fines imposed for overdue books are as follows:

§  Circulation / Filipiniana Books

P 1.00 a day including Saturdays and Sundays

§  Reserve Books

P 2.00 for the first hour

     .30 for the succeeding hours

P 5.00 for one day including Saturdays and Sundays

2. Borrowers with overdue books or with standing obligations to the library will not be allowed to borrow another book/books unless all library accounts are settled.

D.    Lost and Damaged Books

1. A lost book must be reported immediately to avoid accumulation of fines.

2. A book reported lost must be replaced with the latest edition of the same title not later than two (2) weeks after the librarian has been notified of its loss.

3. Books with missing pages should be reported immediately otherwise, the last borrower will be charged for any missing pages discovered. 


1. General references such as dictionaries, encyclopedias, almanacs, atlases, yearbooks, etc. are limited for library use only.

2. Audio-visual and non-book materials such as globe, etc. except vertical file materials maybe borrowed for classroom use upon arrangement with the librarian.

3. Desk copy book, current periodicals and newspapers are also limited for library use only.

4. A faculty may be allowed to borrow one (1) reference book per subject taught to be returned before October 15 for 1st semester and before March 15 for 2nd semester but maybe recalled anytime if urgently needed in the library.

5. All books borrowed should be returned promptly on the date stamped on the date due card, otherwise, a penalty of P10.00/day shall be imposed.

6. Books can only be renewed when presented to the librarian for proper recording.

7. Books and materials to be checked out by the faculty/personnel should be presented voluntarily to the librarian-in-charge at the circulation desk before taking them out.

8. Books and materials lost are to be replaced in kind with the same title and latest edition. Replacement should be done on or before the due date, otherwise, a penalty as mentioned in no.5 shall be followed.

9. List of recommended titles of books and other references for purchase should be submitted in the library one month before the start of classes. The complete bibliographical data of the book such as the author, title, edition, publisher, copyright date and the price of the book/s should be indicated.


1. All outside researchers who wish to avail of the library services should present their ID’s and referral/request letters from their respective librarians or administrator.

2. Outside users are allowed to use the library materials inside the library only.

3. Outside readers are expected to comply to all library regulations.


1. Observe silence in the reading room at all times.

2. Eat, sleep and smoke elsewhere but never in the library.

3. Keep the library clean and orderly.

4. Always push your chair back against the table when you leave the library.

5. Never mutilate or tear the pages of books and other reading materials.

6. Corresponding disciplinary measures shall be imposed on such offense as book mutilation, tearing of pages and taking out of books and other library materials without permission from the librarian.


      Students are required to have clearance at the end of the school term and before leaving for the purposes of transfer or dropping from school.

      Faculty members are required to have clearance at the close of the school year and before leaving the college for the purposes of maternity leave, long vacation leave, study leave, or resignation. Faculty members who have already been cleared and who would like to borrow library materials can avail of such materials in the library only.



Regular Semester

7:00 A.M. - 6:00 P.M. (No Noon Break)

Monday – Thursday

8:00 A.M. - 5:00 P.M. (No Noon Break)


1:00 P.M. - 5:00 P.M.



Midyear and Semester Break

8:00 A.M. - 5:00 P.M.

Monday – Friday





I. Launching, Orientation and Training of STARBOOKS

II. Implementation of Library ID Registration

III. Book Donation Received From

    1. Student/s of CvSU - CCAT Campus


    2. Mr. Danilo A.V. Giongco


    3. Asian Development Bank (ADB)

    4. Nation Library of the Philippines (NLP)

    5. Department of Science and Technology - Food and Nutrition Institute (DOST-FNRI)

    6. Department of Environment and Natural Resources - National Capital Region (DENR-NCR)

    7. Secondary Education Laboratory School (SELS) Department of CvSU CCAT Campus


IV. Service Awardee

V. Accreditation of Level III







1. CvSU-R University Library



2. Baggage Counter



3. Reading Rooms


4. Reference Section

5. General Circulation Section

6. Fiction Books

7. Filipiniana

8. Rizaliana

9. CvSU-R Collection

10. Reserve Books

11. New Acquisition Section

12. Periodicals Section


13. Internet Section


14. Vertical Files

15. Pamphlets

16. High School Section

17.  Theses/FS Section


18. Librarian's Office, Staff and Technical Room


19. Audio Visual Material

20. Access to Library For Persons with Disabilities

Library Staff












Nymphas E. Javier

OIC, University Librarian



Luzviminda M. Bartolome

Campus Librarian


Dan Marie F. Navarrete

Assistant Campus Librarian


Anne Royal D. Suma-oy

Library Assistant


Rea B. Leynes

Library Assistant

Library Staff



Click link to download Newsletter 2017


Click link to download New Acquisition - March 2018