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LIBRARY SECTIONS AND SERVICES OFFERRED

            Ladislao N. Diwa Memorial Library (LDML) and CvSU–CCAT Campus Library are serving not only CvSU students, faculty members, employees, alumnae and administrators but also researchers from other institutions and agencies.  The library is divided into sections for easy access and retrieval of print and non-print materials. The Reader’s or Public Services, Electronic Resources, Technical, and other library services are provided to meet the basic needs of its users.

1. Reader’s Services or Public Services

            Reader’s or Public Services shall refer to those library activities where direct contact with the costumer occurs on a daily basis. These services are provided for the use of library materials in circulation, reference, interlibrary loan or borrowing, photocopying, media services and maintenance of book stacks.

A. On-line Public Access Catalog (OPAC)

        The Online Public Access Catalog (OPAC) provides access to the collections of the library. Users search a library OPAC principally to locate books and other materials available at a library.

B. Circulation Section

        Housed in this section are books published in other countries copyrighted from  2006 and below. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Validating of borrower’s card;

d. Clearance signing;

e. Issuance of requested referral letters;

f. Preparing and sending of recall notices to borrower/s with overdue book/s;

g. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

h. Maintenance of the stacks area (shelving and shelf reading); and Repairing of mutilated books.

C. Filipiniana Section

            Included in this section are the library’s Filipiniana collection composed of books and library materials written by Filipino authors published in the Philippines and abroad, and books on the Philippines written by foreign authors. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

d. Maintenance of the stacks area (shelving  and shelfreading); and

e. Repairing of mutilated books

D. Reference Section

            Encyclopedias, dictionaries, almanacs, directories, fact books, yearbooks, handbooks and manuals, atlases, gazetteers, guidebooks and other books on general information are housed in this section. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials  usage (daily, weekly, monthly)

d. Maintenance of the stacks area (shelving and shelfreading; and

e. Repairing of mutilated books.

E. Reserve Section

            Housed in this section are the books recommended by the students, faculty and employees of the University. Library materials in this section are available for a shorter loan period so that everyone can use them. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Consolidating of statistics of users and materials  usage (daily, weekly, monthly)

d. Maintenance of the stacks area (shelving and shelfreading; and

e. Repairing of mutilated books

F. Theses Section

            Housed in this section are manuscripts of theses and dissertations submitted by CvSU students, faculty and employees appropriate for the research needs of the University. It offers the following services:

a. Charging and discharging of books;

b. Provides reference assistance to library users;

c. Stamping of mark ownership on manuscripts (theses and dissertations) received, cataloging, classifying, accessioning, labelling, barcoding and shelving.

d. Maintenance of record of theses received;

e. Consolidates of abstracts of theses and dissertations submitted;

f. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

g. Maintenance of stacks area (shelving and shelfreading; and

h. Repair of mutilated theses and dissertations.

G. Serials Section

            This section consists of periodical collections of foreign and local journals/magazines and newspapers acquired to by the University. It offers the following services:

a. Charging and discharging of serials;

b. Provides reference assistance to library users;

c. Newspaper Clippings. Clippings are maintained to provide researchers easy access in locating information from newspaper sources.

  1. A periodical index is a type of reference sources that lists periodical articles by subject or author. If one has a topic in mind, a periodical index can help him/her find articles about that topic. An index will point to the right periodical, the specific date or issue copy, and even the pages for a specific article.  A periodical index works like a subject catalog for the articles within a group of magazines and journals. The process of using an index is similar to the process of doing subject or keyword searches for items in a library catalog. The University Library has print indexes.

d. Selected articles of periodicals are organized and stored in a vertical file;

e. Maintenance of record of serials subscribed and received;

f. Consolidating of statistics of users and materials usage (daily, weekly, monthly);

g. Maintenance of stacks area (shelving and shelreading); and

h. Repair of mutilated serials.

2. Electronic Resources/Internet Section

This section charges and discharges CD ROMs and other electronic resources. Other activities conducted in this section includes:

a. Research and internet information assistance;

b. Printing of articles downloaded from online resources to be sent to the email address of the library users;

c. Maintenance of stack area (shelving and shelf-reading of electronic resources);

d. Consolidating statistics of users and materials usage (daily, weekly, monthly);

e. Preparing of bibliographies of electronic resources by curricular programs;

f. Monitoring of the utilization of the WiFi services.

3. Technical Services    

            These are non-visible processes or activities that are performed by the librarian/s and library staff. Every material added to the library collection is processed in the Technical Services Section before it is brought to the proper section for circulation.

A. Selection

            Selection is the process of deciding which materials should be added to a library collection. Selection of new materials is a continuous process requiring evaluation of both the current collection and the materials being considered for acquisition. List of available titles of books and serials from brochures/catalogs given by dealers are sent to the chairpersons of the different department for recommendation. List of recommended books is forwarded to the dealers so that the books will be delivered for examination. List of recommended serial titles subscribed as budget permits. Requesting parties are notified of the delivery of requested materials the Technical Services Section of the library. Notice on the allotted period for the examination of the items to be considered for acquisition is also given.

B. Acquisition

            Acquisition is the process of selecting, ordering, and receiving materials for library collections by purchase, exchange or gift which may include budgeting and negotiating with outside agencies such as publishers, dealers and vendors to obtain resources to meet the needsof the institution’s clientele in the most economical and expeditious manner.

            Acquisitions through purchase, donation, gift or exchange of the items that the selection personnel have identified as a desirable addition to the collection is systematically implemented.The acquisition process starts by providing respective departments the list of books and serials (journals, magazines, etc.) for purchase/subscription. Recommendation forms are then collected and summarized for purchase.

C. Material processing

            Material processing of the newly acquired books is unpacked and inspected for imperfections. Defective items are returned for replacement. Finally, acceptable books are stamped with mark ownership on the designated part/portion of the book.

            A set of policies on library collection development is being implemented in the University to assist the library in the selection and acquisition of relevant resources.        

D. Accessioning

Accessioning is the process of assigning a number to a particular book and recording the item in the Accession Record Book.

E.  Cataloging

            Cataloging is the process of making a bibliographic record about published works, particularly books. Bibliographic records are designed to facilitate easy retrieval and to support administrative activities such as acquisitions, circulation, preservation and management of collection.

Cataloging is divided into two parts namely:

1. Descriptive cataloguing. It is a part of the cataloging process wherein the cataloger transfers certain technical data about an item into a record according to rules. Simply stated, it is describing an item bibliographically based on standard rules as stated in AACR2 or the Anglo American Cataloging Rules 2.

2. Subject Cataloging is a part of the cataloging process wherein the cataloger assigns appropriate subject headings for the item selected from the standard list of subject headings, e.g. Sear’s List of Subject Headings and the Library of Congress Subject Headings. Catalog entries are then checked against authority file for possible duplication.

3. Classification

            Classification is the process of dividing library materials into logically hierarchical classes, subclasses and sub-subclasses based on the characteristics they have in common and those that distinguish them. Classification by arranging library materials according to subject content, physical form, date and place of publication is conducted to locate books and other library materials in a logical order on library shelves. Encoding of catalog entries into the database is done; bar codes are printed on newly processes books and subject bibliographies are prepared

4. Other Services

 The University Library and the CvSU-CCAT Campus Library also offers the following services to the library users:

1. Library Information Literacy and User Education

            User education are all the activities involved in teaching users how to make the best possible use of library resources, services, and facilities, including formal and informal instruction delivered by a librarian or other staff member one-on-one or in a group.

             While Library Information Literacy is skill in finding the information one needs, including an understanding of how libraries are organized, familiarity with the resources they provide (Including information formats and automated searched tools), and knowledge of commonly used research techniques. The following activities shall be done through:

 

  1. Library Instruction (Library Orientation and Tours);
  • Library rules and policies are presented and discussed during orientation programs for all incoming students of the University for widest dissemination.
  • Library tours and collection orientation are also conducted by schedule.
  1.  Hands-on exercises on the use of information resources, facilities, and equipment;
  2. One-on-one instruction;
  3. Preparation of users’ guides, handbooks, newsletters and other printed and online library instructional materials.

 

2. Library Promotion and Current Awareness Services

            Library promotion shall refer to the activities geared toward attracting and gaining interest of library users. Current awareness services shall be the component of library promotion concerned with the dissemination of current information and issues. The following activities shall be done to promote the library and update users on library information resources, facilities and services:

a. Preparation and distribution of the Bibliographic List of New Acquisitions/New Arrivals;

b. Library Bulletin Board Displays;

c. Posting of posters, tarpaulins of resources and announcements in strategic places;

d. Organization of displays/exhibits of new acquisitions;

e. Distribution of Library Brochures and User’s Guide

f. Distribution of Library Newsletters “CvSU-R Library Updates”, a semi-annual newsletter published by the CvSU – CCAT Campus Library

g. Library Web Page provides and promotes information services using modern technology.

h. Public Information Desk provides answers or gives advice on the different library services and collections. Brochures, leaflets, flyers, etc. are available in this section.

i. Social Media (e.g. Library Facebook Page) connects and interacts with library users. Important announcements, updates, etc. are posted in the Facebook Page to promote the library to its community.

3. Selective dissemination of information services.

            Subject bibliography by program is made available for accreditation purposes. List of references upon students’ request are also made available.

4. Online resources and E-Resources

            Online database such as e-books and e-journals (Proquest, SpingerLink, Philippine E-journals and Emerald Insight). E-resources are also available such as TeknoAklatanKoha ILS and STARBOOKS.

5. Referral services.

            A referral letter is issued to a student/faculty member who wants to avail of the use of the library facilities and resources of other libraries which are not available at CvSU – CCAT Campus Library.

6. Access to Library for Persons with Disabilities

            In order to provide equal opportunities for all library users, provisions for these patron group is provided.

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2018-07-17